A dossier is similar to a regular computer folder, with a few key differences. Just like a folder, you can always find a dossier's contents—say, an image and some copy in an article—within that dossier. At the same time, though, a designer can find that image in his or her inbox for color correction and an editor will find the article ready for editing in his or her inbox.
The system is basically passing around links to the content, so it can appear to be in multiple places at once. Whenever you need it, though, and regardless of who is working on it, you will always find the most current version of any file in the dossier.
All stories, even stories that will only run online, need to be in a dossier because the dossier controls where stories are published.
Creating a dossier
Under normal circumstances, the managing editors will create the dossiers for an issue.
The dossier template for each brand can be found as an application on the Content Station home screen. Simply double-click that icon to create a new dossier.
Our naming convention for dossiers is as follows:
First letter of brand and date code for an issue, followed by an underscore, followed by the name of the section
I.e., H1510_products, P1601_smallplates, M1601_issues2
While we actively discourage renaming folders in Elvis, renaming dossiers in Enterprise isn't as big a deal. Right-click on the dossier and select "Properties" to change the name of a dossier.
Most dossiers will have the "active" status for most of their editorial lifespans.